Coaching Software for Professional Coaches
FocusCoachee is coaching software that keeps your whole coaching practice in one place: programs, sessions, goals, methods, reflections, actions and progress, shared with your client in a secure client portal.
Built for independent coaches who want structure without admin. Free to start, no credit card, no time limit.
See how your coaching lands in real life.
Your client is working on setting boundaries. A few days after your session, your client says no to an extra project for the first time, and that same day writes down what happened, right in the method. You can read it and respond.
- Captured while the experience is still fresh
- Linked to the method
“My heart was pounding” easily becomes “it went fine” three weeks later.
Subassertive
Assertive
Aggressive
For your practice
A richer program that gives your clients more. Your craft, the results achieved and your client’s personal growth become visible.
For your client
Insights to return to and keep learning from, even after the program ends. Methods, reflections and your conversations stay saved in their own secure space.
For you
See what your client experiences with the method in practice and deepen your next conversation.
Your entire coaching journey. One place.
Every coaching journey has a story. FocusCoachee keeps every step connected, from the first question to visible progress.
Intake
Start with the right questions.
Goals
Turn intentions into clear direction.
Sessions & methods
Use structured methods to deepen every conversation.
88+ methodsActions & reflections
Keep momentum going between sessions.
Progress
Make growth visible, together.
Evaluation
Look back on the journey and what changed.
What you can do with FocusCoachee
Programs and sessions
Run each client in a clear program. Session notes, findings and next steps stay connected to the client timeline.
Goals and scaling questions
Set goals with your client and measure progress with scaling questions over time.
88+ coaching methods
A full methods library on every plan, including GROW, Wheel of Life and the miracle question. Adapt them or build your own.
Client portal
Your client logs in to see goals, actions, reflections and progress, and works on them between sessions.
Forms and intake
Send intake forms and questionnaires, or publish an intake form on your public coach page.
One overview of all clients
See active clients, upcoming sessions and open follow-ups at a glance.
Scheduling
Plan sessions and let clients book appointments, linked to the program.
Privacy built in
Data stored in the Netherlands, a Data Processing Agreement included, encryption and two-factor authentication.
Agreements
Clients read and sign coaching agreements digitally, with a verifiable record.
I had coaching myself. Valuable conversations, but most of what was said has faded. That’s why I built FocusCoachee: so that what emerges in a session stays.
Sebastiaan, lifecoach & founder of FocusCoachee
Not built by a software company, but by a coach who knew exactly what was missing. From daily practice, for every coach who wants to be truly present.
Coaching software pricing
FocusCoachee has one free plan and two paid plans with a flat monthly price. You never pay per session or per client inside your plan.
| Starter | Plus | Pro | |
|---|---|---|---|
| Price | Free | €29/monthfounding rate, regular €47 | €57/monthfounding rate, regular €87 |
| Active programs | Up to 3 | Up to 10 | Unlimited |
| Methods library (88+) | Included | Included | Included |
| Client portal | Included | Included | Included |
| Forms | - | Up to 10 | Unlimited |
Founding rate for the first 50 coaches, which stays the same for them. After that the regular price applies.
How much does coaching software cost? Free coaching software compared
Who FocusCoachee is for
FocusCoachee is made for coaches who work with clients over several sessions and want that journey to stay connected.
- Life coaches and personal development coaches
- Career and leadership coaches
- Executive and business coaches
- Wellbeing, stress and burnout prevention coaches
- Coaches who are starting their practice and want structure from day one
What is coaching software?
Coaching software is a digital workspace where a coach manages clients, sessions and goals, and where the client can follow their own progress between sessions. It replaces the mix of notes, spreadsheets, email and calendar links that most coaches start with.
Good coaching software does three things: it keeps every session connected to the client's goals, it gives the client a place to reflect and act between sessions, and it makes progress visible to both coach and client.
How to choose coaching software
Most coaches compare on features first. These criteria matter more in daily practice:
- Session continuity: can you see what happened last time and what the client did since?
- Client engagement: does the client have a place to reflect and act between sessions?
- Privacy: where is client data stored, is there a DPA, and can clients have their data deleted?
- Pricing model: does the price grow with every client, or is it flat?
- Methods: can you use and adapt proven coaching methods inside the tool?
- Switching: can you start small and move existing clients over gradually?
FocusCoachee compared to other coaching software
Considering CoachAccountable, Practice Better, Paperbell or Quenza? These comparisons show where each platform is strongest, including prices.
Frequently asked questions
What is the best coaching software?
It depends on how you coach. For coaches who work in programs with several sessions and want clients engaged between sessions, a dedicated workspace like FocusCoachee fits best. Coaches who mainly sell courses often prefer course platforms, and coaches who need invoicing first often choose all-in-one business tools.
Is there free coaching software?
Yes. FocusCoachee Starter is free with no time limit and includes the full methods library and the client portal for up to 3 clients at a time. Practice Better also offers a free plan for up to three clients.
How much does coaching software cost?
Most coaching software costs between €20 and €120 per month. Some tools charge per client, so the price rises as your practice grows. FocusCoachee uses flat prices: free, €47 (founding rate €29) or €87 (founding rate €57) per month.
How does FocusCoachee handle GDPR?
FocusCoachee takes care of the platform side: client data is stored in the Netherlands, a Data Processing Agreement is included, data is encrypted, two-factor authentication is available and clients give or withdraw AI consent per program. As a coach you remain responsible for your own part, such as informing your clients and deciding what you record.
Can my clients use FocusCoachee too?
Yes. Every client gets their own secure portal to see goals, sessions, actions and reflections.
Start with your first client today
Set up your first program in a few minutes and invite a client. The Starter plan is free for as long as you want.
